City Clerk

The City Clerk is responsible for:
  • City Council support (agendas, minutes, and research)
  • Maintenance and processing of City records
  • Legal notice publications
  • Bid openings*                
Regarding bid submittals, public bid openings and bid security maintenance, the process in which bids may be submitted, accepted and opened, has changed due to the COVID-19 response. All bids may be submitted to the Billings City Clerk via email at, or by mail to P.O. Box 1178, Billings, MT 59103 or 210 North 27th Street, Billings, MT 59101. No hand-delivered bids will be accepted.

Bid openings will be held live on the City’s Facebook page:

Bid tabulations will be posted for public viewing after the bids have been opened.

Public Records and Documents

To prohibit the transmission of COVID-19, the City Clerk's office will not accept any handwritten FOIA requests. Public records must be submitted via the following email address. Email - City Clerk

Please use the fillable pdf Public Records Request Form.

The City Clerk maintains a legislative history of City Council actions and provides information to the public regarding City Council action and City records.

The City Clerk's office is the office of record for many of the City's official documents. 

Office Information

Phone: 406-657-8210
Fax: 406-657-8390
Address: 210 N. 27th Street, Billings, MT 59101
Hours: Monday-Friday, 8 AM - 5 PM